Terms and Conditions

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PET LOVERS’ MARKET TERMS & CONDITIONS

Exhibitor Agreement

Terms & Conditions

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Booth Displays & Regulations:

1. Booth sizes vary, and back wall curtains may be provided.  Exhibitors may only use the allotted rented space. Encroaching on  neighbouring spaces or common areas (aisles) is strictly prohibited.
2. All tables must be covered with a table skirt or table cloth that reaches the floor to hide any storage or boxes. Applicants must  provide their own table coverings.  
3. Hydro is limited to 400 watts, and compliance with safety regulations is mandatory.
4. No smoking or open flames are allowed inside the exhibition buildings.
5. Show Management reserves the right to remove non-compliant items or exhibitors.
6. Electrical equipment must be C.S.A. approved.
7. Booth locations are determined by Show Management and are final.
8. Exhibitors must not exceed their designated booth space.
9. Exhibitors are responsible for tax collection, permits, and insurance.

Management Liability & Exhibitor Insurance:

1. Show Management is not liable for loss, damage, theft, or destruction of exhibitor property.
2. Exhibitors must indemnify Show Management for any losses or  claims.
3. Exhibitors are required to have comprehensive insurance of no  less than 2 million dollars.
4. Show Management is not responsible for circumstances beyond its control.

Exhibitor Agreement Terms & Conditions:

1. Only items submitted for jurying are eligible for display and sale. Jackie Fenton Agency may remove any item deemed unacceptable. Decisions made by the selection committee are final.
2. Exhibitor acceptance may be conditional upon the sale of specific items selected by Jackie Fenton Agency.
3. Exhibitors are expected to participate for the entire event duration. Closing or dismantling your display before the show ends is strictly prohibited and may result in exclusion from future events, including those already booked and paid for within 30 days. All fees in such cases will be non-refundable and non-transferable.
4. Every effort will be made to operate the event. a) In the event the facility in which the Show is to be held is destroyed or becomes unavailable for occupancy, or if for any reason Show Management is unable to permit the Exhibitor to occupy the facility or the Rental Space, or if the Show is cancelled or curtailed for any reason beyond the control of Show Management, Jackie Fenton Agency (JFA) will not be responsible for any loss of business or loss of profits. b) If the Show is cancelled or curtailed for any reason beyond the control of Show Management, JFA may, under special circumstances, transfer the funds to a future show date and/or apply a credit to the vendor to use at a future show date. 
5. Jackie Fenton Agency is not liable for loss or damage due to vandalism, fire, flood, theft, or acts of God.
6. Exhibitors are solely responsible for maintaining a clean, safe, and hazard-free exhibit. 
7. Liability insurance: Jackie Fenton Agency (JFA) will not be liable for loss or damage of vendor property. Since the exhibitor is at his/her own risk in every respect, he/she must carry general public liability insurance and provide proof if requested, covering bodily injury and property damage for a minimum inclusive limit of $2 million. Exhibitors wishing to insure their goods must do so at their own expense. Exhibitors agree to exclude Jackie Fenton Agency from any claims arising from their participation in the Plant Lovers’ Market/Pet Lovers’ Market. Exhibitors must ensure that they have adequate liability and property insurance and assume full responsibility for any damages while on Jackie Fenton Agency/Ancaster Fairgrounds property.
8. Vendors must have appropriate permits, product labels, and collect all applicable sales taxes. Exhibitors are responsible for their own credit/debit card services.
9. Space sharing is prohibited.
10. Jackie Fenton Agency reserves the right to relocate exhibitors.
11. Prices of displayed work must not be altered "for quick sale" or marked as "reduced." The sale of "seconds" is not acceptable.
12. Your exhibition space must look professional. ‘Handwritten’ signs are not permitted, show management will ask you to remove any handwritten signs. Chalkboard signs are permitted. 
13. Display units must not extend beyond the allotted space.
14. Raffle lotteries or the sale of tickets are not permitted.
15. Parking is restricted to vendor areas. Vehicles will be towed at the owners' expense.
16. Once paid, booth fees are non-refundable and non-transferable. In the event of cancellation within 45 days of acceptance, and if Show Management is able to re-rent your space, a credit minus a $25 administration fee may be issued upon Show Management’s discretion.
17. If Show Management is unable to conduct the show due to circumstances beyond its control, such as strikes, civil disobedience, inclement weather, lockouts, acts of God, no refunds will be issued.
18. There are no "Rain Dates"
19. Failure to attend a committed show may result in the rescission of your acceptance to future shows. 50% of forthcoming show fees already paid will be non-refundable and non-transferable.
20. Late arrivals for show setup without prior notification risk forfeiting their space. Booth fees will not be refunded or transferred.
21. COMPLETING APPLICATION, PARTICIPATION, AND PAYMENT TO EXHIBIT AT THIS EVENT DEEMS YOUR UNDERSTANDING OF THE AGREEMENT SET FORTHWITH.